Registration for this event is now Closed


B.C. GOVERNMENT AND SERVICE EMPLOYEES' UNION
2017 BCGEU Equity and Human Rights Conference
June 18 and 19, 2017 - Hyatt Regency Vancouver Hotel

All member information is personal and confidential and is only used for the express purpose of administering the business of the union.        Members will be contacted if your application is successful.

NOTICE OF DELEGATE FORM


Are you a young worker?
Are you a member of an equity group? (Please identify)


First Name: Last Name:
Component: Local:
Home Address: Postal Code:
City:
Phone / Home: Work: Cell:
Email Address:
Emergency Contact: Emergency Phone Number:


Leave of Absence Information:
Travel and/or Conference sessions may take place during your regular working hours or shifts, therefore, we must have the necessary details of your work day and/or shift.

To determine whether a G3 day of rest is applicable:
Are you scheduled to work on Tuesday, June 20, 2017?

Yes No
Do you work a regular pattern that includes the same days off each week (eg. Monday to Friday with Saturday and Sunday off)? If yes, please list regular days off:

Dates Shift Times # of Hours
[e.g.: From: 8:30 am To: 4:30 pm 7.5]
Saturday, June 17, 2017 (if applicable) From: To:
Sunday, June 18, 2017 From: To:
Monday, June 19, 2017 From: To:
Shift Premium # hrs


Accommodation: Hyatt Regency Hotel, 655 Burrard St. Vancouver The hotel will require a credit card imprint or cash advance when you check-in to guarantee your incidentals. If you do not have a credit card, please contact the Conventions Department at HQ to make alternate arrangements.
Accommodation is required for:Saturday, June 17, 2017
 yes
 no 
Accommodation is required for:Sunday, June 18, 2017
 yes
 no 
Accommodation is required for:Monday, June 19, 2017 (if applicable)
 yes
 no 

I will be bringing my spouse:
Name of my spouse:


Special Needs:
Dietary Restrictions
(Please note allergies/restrictions and not preferences):
 yes     no    
Environmental Allergies
(eg. feather pillows, perfumes):
 yes     no    
Interpretive Requirements:
 yes     no    
Access / Mobility Requirements:
 yes     no    
Other Special Requirements:
 yes     no    

Headquarters Information:
I will require a Travel Advance including Dependent Family Care: (75% of anticipated expenses" as per Provincial Executive Policy G-10, "Advances")  yes     no


Please note the following from the Financial Manual, Article 9.7(d):
"Members who choose to use their private vehicle instead of the available public transportation may claim for such travel at the rate determined by the Provincial Executive upon the recommendation of the Finance Committee, providing that such claim may not exceed the cost of public transportation available. Such claims are not chargeable by a passenger when the driver of the vehicle is already reimbursed or otherwise paid by the Union for such travel. The distance travelled and destination points are to be indicated on the expense claim form under such circumstances, no expenses are chargeable for any salary, accommodation, meal or incidental costs incurred that would not have been incurred had the available public transportation been utilized" (i.e., should you elect to drive versus fly and it results in additional leave-time, the Union will not pay for the additional leave or accommodation).
IF YOU HAVE ANY QUESTIONS ON WHETHER IT IS CHEAPER TO FLY OR DRIVE PLEASE CONTACT THE CONVENTIONS DEPARTMENT AT BCGEU HEADQUARTERS - (604) 291-9611 OR 1-800-663-1674 OR VIA E-MAIL: Conventions@bcgeu.ca.

Reminders:
  • All flight arrangements must be made through our on-site agent and you will need to quote Purchase Order No. 107865-08 No reimbursement will be made for flights purchased from an airline directly or booked by a travel agency.

  • Please note the following from the Financial Manual, Article 9.7(a) Travel Expenses: "A member/representative will be reimbursed for the actual cost incurred for travel by public transportation. Receipts must be attached to the expense claim form."


Understanding the above, I will:
Drive            # kilometers           Fly
I will require parking:
yes     no



PLEASE NOTE: As per P.E. Policy A-21, in consideration of those who have allergies or sensitivities to perfume and other fragrances, please refrain from wearing scented products and perfume. Your cooperation is appreciated.

THIS FORM MUST BE COMPLETED AND RECEIVED AT
UNION HEADQUARTERS
4911 Canada Way, Burnaby, BC, V5G 3W3
Attention: Conventions Department

NO LATER THAN MAY 3, 2017